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The help you need - before, during and after the event

Event Management

Trinity Event Management has the knowledge and expertise to produce large and small events in the UK and abroad. We have a flexible and consultative approach and we’ll do as much or as little as you need to support you in this complex and time-consuming area.

We offer a complete range of event services including:

  • On-line delegate registration – database management, with payment facilities and immediate reporting
  • Content management – programme planning, speaker liaison, delegate packs
  • Supplier selection and management
  • Sourcing speakers – for specialist topics, awards ceremonies, whatever you need
  • Creative event production - stage sets, projection, lighting and sound systems, plasma screens, as well as standard conference equipment
  • Onsite management - while you concentrate on the content of the event you can leave the rest to us
  • Our event managers will run a Delegate hospitality desk - with our event managers providing the main point of contact for everyone and ensuring the event runs smoothly
  • Financial Management – ensuring the event runs to budget, with payment collection and account reconciliation
  • Travel logistics – from aircraft charter to coach transfers, we will take care of your transport needs
  • Teambuilding – to suit all groups, from sporting activities to cookery, to suit all groups and meet your company’s objectives
  • Entertainers and caterers – the additional touches to make your event complete
  • Social events and tour programmes – escorted tours and entertainment designed for your event
  • Website design and management – from concept to post-event using your branding, look and feel
  • Collateral design and printing – for invitations, joining instructions, badges, conference materials
  • Congress support - specifically tailored to the needs of the pharmaceutical industry
  • Strategic event consultancy and meetings management – from beginning to end your dedicated event manager and supporting team will make sure that your event delivers your objectives
  • Venue selection and accommodation booking – use our destination knowledge to find the most suitable venue, and buying power for the best rates

Delegate Registration

Accurate information is key to the smooth running of your event.  We can create a bespoke online registration website system that will manage the registration process, provide the attendees with all the information they require about the event and provide you with the reports you need to monitor the progress of your event.

Online Delegate Registration Website:

  • Website design and build
  • A bespoke approach to your needs, with your look and feel
  • Dedicated event manager to look after the complete registration process
  • Live reporting with 24/7 client access
  • Easy to use for delegates and clients
  • Automated payment and online credit card options
  • Changes and updates done instantly and at no additional cost

Registration Service can include:

  • Dedicated delegate telephone line – answered in the name of your event
  • Invitation mailing and follow up
  • Joining Instructions emailed out prior to the event
  • Payment collection, reconciliation, chasing
  • Delegate badges – simple or can include bar codes, etc
  • Registration staff on-site
  • Post event reconciliation

Trinity’s online registration system provides a quick, easy and affordable solution to register your delegates

On-site Management

While you concentrate on the content of the event you can leave the rest to us. Our event managers will run a delegate hospitality desk and will be the main point of contact for everyone, ensuring the event runs smoothly.

Trinity Event Management can do as much or as little as you would like to help you organise your event. We offer a complete range of event services including strategic event consultancy, content management, event management, travel logistics, creative event production, global venue finding, online delegate registration, sourcing speakers, teambuilding, entertainers, caterers – the list is endless.  You just choose the elements you need to support you.

Whether you’re planning a conference, product launch, training day, exhibition, awards ceremony  or dinner … whatever the event, large or small, we’re here to lend a hand.

Our team has more than 30 years of experience in running events around the world – we can truly be your trusted advisors for any event.

Audio Visual

How you deliver the message is just as important as the message itself. Do you need a small set and a lectern for your quarterly update or an impressive stage set with sound and lighting design to WOW your audience.

Stage sets, projection, lighting and sound systems, plasma screens as well as standard conference equipment can be provided as part of our services.

The choice is up to you and we manage with passion, ability and experience. Your presenters can be confident in the highest level of service that we offer in this arena.

  • Stage set design and build
  • Technical production (sound, lighting etc)
  • Creative themeing / branding
  • Speaker research and management
  • Slide production
  • Exhibition management
  • Design and collateral – web based and traditional print

Creative Design

Events and conferences are always an extension of your brand – they may need to match your brand for a client event or be an extension of your brand to motivate employees.

Either way we can provide exciting design ideas from concept through to production of online and traditional media formats.

We can provide website design and build, collateral design and print - even down to the badges - all within your own brand guidelines.

Event Services

Trinity can organise anything you require to make your event complete.  For example:

  • off-site dinners
  • tours
  • entertainment
  • speakers
  • bands
  • airport meet and greet
  • translation services
  • coach transfers
  • chauffeur driven cars
  • sporting hospitality events
  • exhibition services
  • creative design and print

Nobody knows your event better than you do. Our approach is to consult, add value and provide expert advice and support, beginning to end.

An enormous thank you to the team for all your help and assistance in making the Washington DC conference a success, it was invaluable and really needed!  We have only heard positive feedback and all the senior guys are extremely happy with the outcome

       Corporate Hospitality & Events Manager, Hogan Lovells International LLP

Case Studies

Case Study : Client events

Case Study : Client events

Sandvik Mining and Construction wanted to organise two back to back customer events in Philadelphia Find out more

+ Case Study : Client events

Case Study : Conference & Exhibition

Case Study : Conference & Exhibition

The Specialist Media Show is a one-day event that focusses on needs of specialist media businesses Find out more

+ Case Study : Conference & Exhibition

Case Study : Annual Sales Conference

Case Study : Annual Sales Conference

Software AG's three day, two night, sales conference for 250 delegates near Heathrow Find out more

+ Case Study : Annual Sales Conference

Talk to an events expert on + (0) 44 1780 484491 for help with your conferences, meetings and events. There’s no commitment, just give us a call to find out how we can help. Make an enquiry