METIS is an online meetings and spend reporting system which will give you control over your meetings and conferences. With constant access to management information you’ll have in-depth knowledge about each individual event and an overall picture of your company’s activity.
There is a dynamic enquiry form which covers everything from a simple one-venue enquiry to complex multi-venue choices. There is the ability to view our database of more than 12,000 venues and hotels, create your own shortlist, add and suggest venues, upload documents to support a complex or a multi-date series of events, the option to upload details from a past event and resubmit for a future event.
The database holds a minimum level of venue technical information including a photograph, location details, overview of venue, hyperlink, number of meeting rooms and bedrooms, and maximum capacity. It also has the ability to show the most recent site visit report from the Trinity team, a link to the CSR credentials, capacity to add notes that you can view at a later date, and an area to add a review so that your colleagues can benefit from your experience. The search can allow you to pre-select venues to comply with specific parameters, i.e those that have a CSR policy or accreditation.
METIS can be integrated into your company intranet system to support a streamlined process. The system has the ability to be scaled in terms of the needs of different types of stakeholder. It is web-based for ease of use, speed and remote working.
All preferred programmes are loaded and managed within METIS. They can be reported on 24/7, making reviews easy and comprehensive. Each preferred supplier has the ability to post updates about their properties and the programmes, offering up-to-the-minute news and information. They can also place strategic offers to buyers and have the ability to promote venues using special tactical pricing offers.
Buying guidelines are clearly posted on the enquiry form and can be updated easily to ensure compliance.
Cancellation offers are clearly marked on the enquiry form to ensure that any charges can be offset by other bookings.
METIS has a General Information section where specific information is stored that is key to client needs, such as compliance documents, standard operating procedures, etc. There is also a special educational area, the Event Organisers’ Guide, which gives help and guidance to people who are not event professionals, but have a requirement to organise events.
The Blog is updated constantly by our team with news and information about hotels and venues. This can be client-specific and there is an archive system to locate old pieces of information.
The company calendar is automatically updated as each event is added to the system. It shows the status of the event and you can change the view to display different levels. It is already pre-populated with bank holidays and the dates of other notable events and you can add your own industry functions or exhibitions. This is a great tool when planning conferences and meetings as you can drill down to view the full details.
METIS is designed to give maximum transparency and exposure to your meetings and event spend. It has the ability to deliver very simple reports, from the events held in a date range, to complex market share and trend reports. These can be displayed as a graph or text and exported to another system.