Working with us for your event
Here's a step-by-step guide to our venue-finding process, so that you know that we'll find you the perfect venue:
- Our guarantee is that we will find you a range of venues to suit your brief and budget, within an agreed timescale
- We will take your detailed brief by your chosen way of communication either by telephone, email or via our online solutions EDGE Venues. This will be confirmed back to you by email.
- We will then send you a shortlist of Venues that could work for you ( but before we check availability) with a link to view each of the venues full profile. We will then discuss this list with you to assess what a good result looks like for you. Please note you will be asked to register onto our portal before viewing these venues this will only be required once and will give you full access to our system.
- Once we agree the shortlist we will check availability, space, prices and terms for you to make sure the offer is right for you.
- You will be kept fully informed of our progress and consulted every step of the way.
- At the end of the search and negotiation process we will arrange a call to discuss the options with you and refine your preferences.
- We will then send you a full proposal via link to an interactive proposal which will give you full details on the following:
- A full Venue Profile
- Full details and specification of the Space being offered to you.
- Sustainability credentials
- Technology and Equipment
- Full costings with detailed cost savings
- Full detailed packages that are on offer
- Terms and minimum numbers
The space will be held on a provisional basis - note this could be on an option basis if someone else has first call on the space. There is no commitment at this stage.
The full proposal can be exported into a summary version on a PDF or as an export to Excel. The proposal can also be shared with your key stakeholders for their feedback.
At this stage if its a large or very important event we recommend a site visit to view the property first hand - we will arrange this on your behalf.
Everything is now arranged, but that's not the end of our involvement.
What our customers think is important to us and we want to make sure that you're happy. So, we'll keep in touch before, during and after your event to make sure everything goes smoothly. If we can make your experience with Trinity an enjoyable and productive one, then we've done our job.
For more information, take a look at our venue finding, event management and accommodation information.
Talk to an expert on +44 (0)1780 484050 for help with conferences, meetings & events.
There’s no commitment - call or email to find out how we can help.
