Planning a corporate event entails meticulous attention to detail, especially when it comes to accommodation arrangements. At Trinity Event Solutions, we are proud to offer a fully managed room allocation and booking service for large events to take the pressure out of arranging accommodation on-site or at nearby hotels. Whether you are organising a conference, team-building retreat, or exhibition, we understand the importance of seamless logistics and comfortable accommodations.

With a 74% room occupancy rate across England in March 2024, predicted to reach over 80% during the peak summer season, it’s more important than ever to ensure your accommodation is organised well in advance.

With our expertise, we negotiate competitive rates at prestigious hotels and resorts, manage room allocations to accommodate varying preferences and requirements, and ensure a hassle-free reservation process for your entire group. Our buying power and in-depth industry knowledge of hotels in the UK and abroad means that you can have a booking service tailored to your event, minimising costs, and saving time in the process. By entrusting us with your accommodation needs, you can focus on coordinating a successful event while we manage the logistics, guaranteeing a stress-free and memorable experience for your corporate guests.

How we work with you

We are transparent in the way we collaborate with you, ensuring you are in the know every step of the way. Below is an example timeline of the group accommodation booking process:

• We take a detailed brief, which will be confirmed back to you in writing

• Our team research suitable hotels, negotiates discounted rates and takes an allocation of rooms on your behalf

• We present you with a special accommodation package and ratecard for approval

• You can have a bespoke online booking form, which links to your event and will generate acknowledgements and confirmations for your delegates or exhibition visitors

• We manage your allocation of rooms and provide the rooming information to the hotel

• You have a dedicated account manager to assist you, take your delegates’ bookings and deal with their enquiries

• Management information will be available for you to calculate your return on investment

• Our dedicated team negotiates the most competitive rates and manages your accommodation bookings, leaving you free to run your event

We are with you every step of the way, on hand to act if there are any changes to your event. Allocating your group booking to us, frees up much more time for you to focus on your event objectives and messaging.

Simple booking process

Accommodation can be booked simply and quickly, whilst delivering exceptional levels of compliance and savings for your company. Our efficient service has many fantastic benefits such as:

• Reduces the overall time taken to make a reservation

• No fees are incurred for telephone bookings

• Delivers improved compliance and encourages acceptance of preferred suppliers

• Details company travel policy, including highlighting any out-of-policy bookings

• Has a reservation team to support users

When you are away from the office and need accommodation, call us on 01780 484052 so that you can take advantage of the excellent rates that we negotiate as a result of the high volume of business we book.

Get in touch to find out how we can support you with your group accommodation.

‍