Venue Finding

Trinity is a specialist volume venue finding agency whose core business is to find the right venue, in the right location, at the right price to support the objectives of your event. We support and understand both procurement processes and mandates whilst delivering a creative approach to venue finding. Even better, the service we offer is free, as we are supported by hotels and conference venues.

Our venue finding service is quick and easy – we have a consultative approach and will work with you to find the perfect option for your event. Our team carries out hundreds of site visits every year, so have experience of a wide range of venues and direct relationships with the staff onsite, which makes the process as smooth as possible.

Trinity’s buying power achieves substantial cost savings and we will negotiate inclusion of added value items, as well as the terms of contract, minimum numbers, rates and liability.

We invite 20 groups or venues to the office every month to make sure that we can keep you up-to-date with the latest venue information and industry news.

As environmental issues are growing in importance we support ethical buying. The proposal includes a Corporate Social Responsibility statement or link to the venue’s CSR policy or accreditation, so that you can make an informed selection in line with your company’s CSR principles.

We work with a wide range of clients in different industries, as well as associations and charities.
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How it works

• We collect a full event brief and check compliance requirements
• Confirm the details back to you by email
• Source venues appropriate to your brief and negotiate rates
• Call you to discuss the venue options
• Produce a full proposal
• Discuss the options and your preferred options
• Arrange and accompany you on site visits
• Re-negotiate rates and terms of the contract

How you benefit

• Whatever the event you are organising - conference, meeting, congress, corporate hospitality, team building, training course, sales presentation, product launch, exhibition, seminar, convention, awards ceremony, Christmas party - we will find the right venue
• Trinity’s experience means that we book meeting rooms in a wide variety of locations including hotels, conference centres, management training venues, castles, cinemas, academic venues, exhibition halls, galleries, golf clubs, livery halls, motor racing tracks, museums, racecourses, restaurants, sporting venues, theme parks, tourist attractions, trains, theatres, vineyards and a host of unusual venues
• Whether you’re looking for something contemporary, traditional, eco-friendly, dry hire space, gardens, outside space or a spa, we know where to find it
• No matter if the venue you need is in the UK or overseas, we can help. Take a look at our international venue finding service

I believe that through Trinity’s approach and commitment to training and development and the investment in their team to visit such a high number of hotels and venues per year, that we get a vastly higher level of service and knowledge, which ultimately saves us both substantial time and money.
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Event Manager, Bauer Consumer

Case Studies

Case Study: Client Events

Sandvik Mining and Construction ran two client events in Philadelphia

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Case Study: Conference & Exhibition

The Specialist Media Show is a one-day event and focuses on the needs of specialist media businesses

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Case Study: Annual Sales Conference

Software AG's a three-day, two-night sales conference for 250 delegates near Heathrow

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Talk to an expert on +44 (0)1780 484050 for help with conferences, meetings & events.
There’s no commitment - call or email to find out how we can help.